Porters’ Progress UK Privacy Policy



This privacy policy tells you how and why we collect and use your data. If you have any questions or concerns please email or write to us and we will do our best to answer any questions you might have.
Who we are:
The website https://www.portersprogressuk.org is owned and operated by Porters’ Progress UK (us” or “we”). We are a charity registered in England and Wales with charity number 1112943. Our registered address is 93 Gloucester Road Hampton TW12 2UW.
Porters’ Progress UK (PPUK) works in partnership with remote porter communities in Nepal and other mountainous regions of the world to create lasting improvements in their quality of life.
Our approach to privacy:
We take your right to privacy very seriously and respect any personal information you share with us and endeavour to keep it safe, whatever your relationship is with us.  Importantly we want you to know that we will not sell or rent your data to third parties.
This privacy policy is intended to give you an understanding of how and why we use the information you give us.
By using our website or providing us with any personal information, including sensitive information (such as information about your health) you agree to your personal information being used and stored in the manner set out in this policy.
We may update this policy from time to time without notice to you, so please check it regularly.
How we collect information from you
There are a number of ways you might share your information with us including;
(a) our use of cookies;
(b) when you make a donation to PPUK;
(c) if you volunteer for PPUK;
(d) if you take part in a challenge event or otherwise fundraise on our behalf;
(e) if you purchase a ticket for an event hosted by PPUK;
(f) if you contact us with enquiries, correspond with us (including corresponding with us on behalf of a business) or become involved with us in another way (including via social media such as Twitter or Facebook).

Information we might receive from other sources
Your information may be shared with us by third party organisations, for example fundraising sites, like Virgin Money Giving and Just Giving. They will do so based on their own policies on data protection and privacy.
It’s a good idea to check their privacy policy when you provide your information to understand fully how they will process your data.
What type of information we might collect and process about you
The personal information we might collect includes;
(a) your name, address, email address and other contact information (including details of your social media accounts/profiles)
(b) information you enter onto our website
(c) records of your correspondence with us, if you have contacted us
(d) details of your contact with us, including its frequency
(e) financial information
(f) details of your visit to the site including your IP address

Except where permitted by law, we will never collect sensitive personal data about you without your consent.

How we use your information
We may use your information to;
(a) to provide you with the services or information you have asked for
(b) to administer your donation or support your fundraising, including processing Gift Aid
(c) to provide you with information about us and our fundraising campaigns, our services, our member benefits and any other information, products or services that we provide or provide access to
(d) to comply with applicable laws and regulations, and requests from statutory agencies
(e) for our internal administrative purposes, including to administer any funding applications received
(f) to notify you about changes to our service and/or member benefits; and/or
(g) to ensure that content from our site is presented in the most effective manner for you and for your computer.
(h) To process job applications
(i) Seek your views
Consenting to Marketing
We will only contact you via email where you have specifically given us consent to do so. In the instances you receive these mailings you will be given the opportunity to opt out of this activity and you can also opt out of this at any time by contacting us using the details below.
Also, if you ever want to change the way you hear from us or update your contact details then please email or by writing to us at: Porters Progress UK, 5 Bessemer Close, Hitchin, SG5 1AG

Your rights

Consent.
You can withdraw your consent at any time. If, at any time you do not wish to receive further information about us and our services (including fundraising materials), or you wish to change your contact details or preferences, please let us know by contacting us using the details below.
If you request to receive no further contact from us, we will keep some basic information in order to avoid sending you unwanted materials in the future, and to ensure that we do not accidentally store details for the same person multiple times.
Also, it is worth noting that if you opt out and then later opt back in your most recent instruction will take precedence.
You also have the right to:
(a) request a copy of the information we hold about you;
(b) update or amend the information we hold about you if it is wrong;
(c) change your communication preferences at any time;
(d) ask us to remove your personal information from our records;
(e) object to the processing of your information for marketing purposes; or
(f) raise a concern or complaint about the way in which your information is being used.
If you would like to exercise any of the rights above – please send us a request by email to or by writing to us at: Porters’ Progress UK, 5 Bessemer Close, Hitchin, SG5 1AG
If you are unhappy with the way in which your personal data has been handled you are entitled to make a complaint to the Information Commissioner’s Office.
Where your data is held
All information you provide to us is stored securely and treated with care and respect. Any payment transactions will be encrypted using SSL technology. Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

Varihost.net host our website.

Who has access to your data
As mentioned previously – we won’t sell or rent your data to third parties for them to use for their own purposes.
Our Trustees may have access to your data and sometimes we may pass your data to third parties when they are working on our behalf. For example, when we send out mailings use Vertical Response Email Marketing and they host our mailing database, They have their own strict privacy policies. However in our dealings with Vertical Response we will only provide the information they need to deliver the relevant service, and we make sure that your data is treated with the same level of care as if we were handling it directly.
We may disclose your personal information to third parties if we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply any agreements, or to protect the rights, property or safety of Porters’ Progress UK or others.
Cookies
Our website uses cookies to distinguish you from other users. This helps us to provide you with a good experience when you browse our website and also allows us to improve the site.  For further information please see our Cookie Policy here.
Changes to this policy
This policy was last updated on 7th May 2018
We may make changes to this privacy policy from time to time, so we encourage you to check it on occasion. By continuing to use our website you will be deemed to have accepted those changes.